AI Disclosure Policy
Introduction
The Academy World Ltd, hereinafter referred to as 'The Academy,' is deeply committed to the transformative potential of Artificial Intelligence (AI) in modern business and education. We are dedicated to leveraging AI tools to enhance our services and operations, always upholding the highest ethical and legal standards. This policy serves to outline the guidelines and requirements for the responsible and secure use of AI tools within The Academy.
Purpose
This policy aims to:
Our commitment to the responsible, ethical, and lawful use of AI tools within The Academy is unwavering. We adhere to applicable international, national, and regional laws and regulations, ensuring that our AI use is always in line with the highest standards.
At The Academy, we are dedicated to upholding global data protection and privacy standards. This commitment safeguards the confidentiality, integrity, and availability of company, client, and employee data, providing a secure environment for all.
Mitigate risks associated with AI use, such as bias, discrimination, errors, and unintended consequences, through robust risk management and ethical AI practices.
Protect The Academy's intellectual property rights and interests globally by ensuring proper ownership and usage of AI-generated content.
We comply with all relevant laws and regulations governing the use of AI and data protection in the UK and any jurisdiction where we operate or offer our services.
Scope
This policy is comprehensive in its scope, applying to all AI tools used within The Academy. This includes, but is not limited to, machine learning algorithms, natural language processing tools, automation software, and any other AI-powered systems or applications.
Guiding Principles
The following principles will guide our use of AI tools:
Lawfulness, Fairness, and Transparency: We will use AI tools only for lawful purposes and fairly and transparently, ensuring that our use of AI does not discriminate against any individual or group.
Accuracy: We will take reasonable steps to ensure the accuracy of personal data used in AI systems. We will correct any inaccurate data as soon as possible.
Accountability: We will be accountable for our use of AI tools and will ensure that we have appropriate mechanisms in place to address any concerns or complaints.
Human Oversight and Control: We will maintain human oversight and control over AI systems, ensuring critical decisions are not solely automated.
Bias Mitigation: We are committed to identifying and mitigating biases in AI systems to ensure fair and equitable outcomes for all individuals and groups. This involves regular audits of our AI systems, including the data they use and the algorithms they employ. If biases are identified, we will immediately address them, such as adjusting the training data or modifying the algorithms.
Specific Use Cases
At The Academy, we harness the power of AI tools in a variety of specific use cases. These include:
Emphasises Human Expertise: While The Academy harnesses the power of AI to deliver cutting-edge educational experiences, our course content is rooted in the wisdom and insights of seasoned industry experts and thought leaders. We collaborate with a network of experienced professionals who share their knowledge and expertise, ensuring that our AI-generated content reflects the latest best practices and real-world applications.
Focuses on Curated Content: At The Academy, we believe in the power of human creativity and expertise. Our AI technology is a powerful tool to curate, organise, and deliver this knowledge in a personalised and engaging format. While the AI generates the final course content, the ideas, strategies, and insights originate from real people passionate about empowering learners.
Highlights the Human-AI Partnership: The Academy represents a unique synergy between human expertise and AI innovation. Our courses are meticulously crafted by industry professionals collaborating with our AI systems to create dynamic, interactive, and adaptive learning experiences. This human-AI partnership ensures that our content is informative and inspiring, empowering learners to achieve their full potential.
Enhance the Learning Experience: Personalised learning paths, automated feedback, intelligent tutoring, and plagiarism detection.
Streamline Operations: Chatbots for customer support, process automation for administrative tasks, and data analysis for decision-making.
Optimise Marketing Efforts: Personalised course recommendations, targeted advertising, and content generation, which includes video, images, PDF and other training material.
Intellectual Property and Copyright
The Academy owns all intellectual property rights to our content. Any AI tools used have been used to assist the creator.
Employees may use AI-generated content for internal purposes only and must obtain written permission from the DPO before using it for any external purpose.
The Academy will comply with all applicable copyright laws when using or distributing AI-generated content.
Transparency and Assurance: We are committed to transparency in our content creation process. While AI is crucial in generating and delivering our courses, we want to assure our learners that the underlying ideas and knowledge are derived from real-world experiences and expertise. Our AI technology enhances the learning experience, not a replacement for human insight and guidance.
Data and Privacy
We collect and process personal data strictly following the UK GDPR and our internal data protection policies.
We will obtain explicit consent before collecting or processing personal data for AI purposes, except where processing is necessary for the performance of a contract or to comply with a legal obligation.
We will implement appropriate technical and organisational measures to protect personal data from unauthorised access, disclosure, alteration, or destruction.
We will only use personal data for the specific purposes for which it was collected and will not retain it longer than necessary.
We will only use AI systems that comply with data protection laws, such as the UK GDPR and other relevant regulations.
Transparency and Explainability
We will communicate with users when they are interacting with an AI system.
Our commitment to providing clear and understandable explanations for AI systems' decisions when those decisions have legal or similarly significant effects on individuals fosters a sense of trust and confidence in our AI practices. We believe in keeping our users informed and involved in the AI process.
The Data Protection Officer is responsible for ensuring transparency and explainability in our use of AI. They oversee the implementation of this policy, address any concerns or complaints related to AI tool usage, and ensure that all AI activities comply with relevant data protection laws and regulations.
Training and Awareness
All employees will receive mandatory training on the responsible and ethical use of AI tools [annually].
Training will cover data protection principles, bias mitigation strategies, AI's potential risks and benefits, and The Academy's specific AI usage guidelines.
Continuous Monitoring and Improvement
We will regularly monitor and evaluate the performance and impact of our AI systems to ensure they are functioning as intended and meeting ethical standards.
We have established a robust process for ongoing review and improvement of our AI systems, including procedures for updating models and algorithms to address any identified biases or inaccuracies. This ensures the security and reliability of our AI practices.
We welcome feedback from employees and users to help us continuously improve our AI practices.
Employee Responsibilities
All employees are responsible for:
Each employee plays a crucial role in adhering to this policy and all relevant data protection laws and regulations, contributing significantly to the responsible and ethical use of AI tools within The Academy.
Promptly report any concerns about using AI tools to the Data Protection Officer.
We actively participate in training and awareness programs on AI ethics and data protection.
It uses AI tools to uphold the reputation and integrity of The Academy World.
Review and Updates
This policy will be reviewed and updated regularly to reflect changes in technology, regulations, and our business practices.
Contact
If you have any questions or concerns about this policy, please contact our Data Protection Officer at support@theacademy.world
Disclaimer
The Academy utilises advanced AI technologies to generate and deliver marketing, advice, interactions, images, videos and educational content. While the AI plays a crucial role in curating and presenting information, the underlying ideas, knowledge, and expertise are derived from experienced professionals and industry leaders.
We are committed to providing high-quality, accurate, and relevant content. However, AI systems, while powerful, are still evolving and may occasionally produce unexpected or inaccurate results. We encourage learners to exercise critical thinking and judgement when interacting with AI-generated content and to consult with human experts or mentors whenever necessary.
The Academy shall not be held liable for any errors, omissions, or inaccuracies in the AI-generated content, or for any actions taken based on this information. Learners are responsible for their own learning and decision-making processes.